Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Powered byTotal Access Platform
Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Loading products
Finding the right tools for your business
Total Solutions. Total Control.
Loading products
Finding the right tools for your business
Total Solutions. Total Control.
From receipt to ledger, automatically.
The full-stack document intake, AI extraction, matching, reconciliation, and approval platform.
Total Automation handles the complete lifecycle from receipt capture to GL posting — with AI-powered supplier matching, expense categorization, and bank reconciliation. Built for South African businesses that want to eliminate manual data capture.
Every receipt, invoice, and bill that goes through manual capture, matching, and reconciliation is a drain on your finance team's productivity.
Finance teams spend 15+ hours weekly on manual data capture, supplier matching, and reconciliation that could be automated.
Manual data entry introduces errors in 1 out of every 8 transactions. Wrong supplier, wrong GL code, wrong amount.
Duplicate invoices slip through manual processes. One client caught R47,000 in duplicates in the first month of automation.
"We were spending 3 days a month just matching supplier invoices. Now it takes 2 hours."
— Finance Manager, Manufacturing company, Johannesburg
From capture to publishing, every step is automated with AI. No manual data entry, no lost receipts, no mismatched suppliers.
Email, WhatsApp, mobile app, or manual upload. AI classifies document type at intake — receipt, invoice, or bill.
AI extraction reads vendor, amount, date, line items, and tax with per-line GL categorization.
Semantic pgvector matching finds the right supplier — even with name variations. Vendor learning loop improves over time.
Multi-level approval chains with delegation, SLA tracking, and auto-approval for high-confidence extractions.
Post to Xero, QuickBooks, Sage, or internal GL. Batch publishing with auditor export packages.
Semantic AI matching, multi-channel intake, bank reconciliation, and approval workflows — all in one platform.
Semantic matching finds "Shell SA" when you type "Shell South Africa", using AI embeddings. Goes beyond simple text matching used by many alternatives.
Receipts and invoices captured via WhatsApp with full pipeline integration — document detection, AI extraction, duplicate detection.
PO → GRN → Bill chain for procurement-focused reconciliation. Catches discrepancies before payment.
Z-score statistical analysis flags outlier expenses by amount, category, vendor, and timing. Catch fraud early.
Sequential (standard/strict) approval chains with delegation, date ranges, SLA tracking, and escalation.
Stitch API for SA bank feeds, plus OFX/QIF/MT940 and CSV parsers. Auto-matching with confidence scoring.
After 3 confirmations, mappings promote to deterministic rules — bypassing AI entirely for known vendors.
Policy rules checked at capture time. Per-diem, mileage, multi-currency with FX gain/loss tracking.
Complete audit trail with collaborative editing locks, viewer presence, and exportable auditor packages.
Total Automation doesn't stop at extraction. Manage expenses, approvals, payments, and supplier relationships in one place — the complete accounts payable workflow that Dext, BILL, and Hubdoc each only cover partially.
Dedicated mobile app (Capacitor) with camera capture, edge detection, and auto-crop. Snap a receipt and it is in your inbox before you leave the store. Offline capture with sync-on-reconnect.
GPS logbook with trip recording, distance calculation, and SARS-compliant rate application. Reimburse employees accurately without manual logbooks. Integrates with Total Attendance for automatic trip detection.
Configurable per-diem rates by country, role, and duration. Automatic calculation from travel records with policy enforcement at capture time. No more spreadsheet-based per-diem tracking.
Process receipts in any currency with automatic FX conversion to ZAR. Track FX gain/loss on settlement. Historical exchange rates stored per client for accurate historical reporting.
Manage documents and expenses across multiple business entities or branches. Per-entity GL, per-entity approval chains, and consolidated reporting. Ideal for holding companies and franchises.
Purchase requisition → RFQ → PO → GRN → Bill → Payment. Full procurement lifecycle with three-way matching, budget checking, and supplier performance tracking.
AI-powered cash flow forecasting based on outstanding bills, expected receipts, and historical patterns. See when you will need to pay suppliers and when customer payments are due.
Employees submit expenses via mobile app or WhatsApp. Managers approve with one click. Reimbursements processed with full audit trail and policy compliance checking.
Match supplier statements to individual bills and payments automatically. AI-powered transaction matching with confidence scoring. Catch missing invoices and disputed items before they become problems.
Dext retains documents for 10 years. So do we — but with semantic search, audit trails, and collaborative editing that Dext does not offer.
Every receipt, invoice, and statement is stored in cloud vault with DB fallback. Retained for 10 years for audit and compliance purposes. Searchable by vendor, amount, date, GL code, or full-text content.
Search across all documents using natural language. Find "Shell fuel receipts over R500 in March" without remembering exact vendor names or amounts. Powered by pgvector embeddings.
One-click export of all documents, extractions, approval trails, and corrections for a given period. Delivered as a structured ZIP with CSV manifest and PDF copies. Audit-ready.
When someone is editing a document, others see a lock indicator. Prevents conflicting changes. Real-time viewer presence shows who else is looking at the same document.
Every action — creation, edit, approval, rejection, correction — is logged with user, timestamp, IP, and change diff. Exportable for POPIA compliance audits and SARS reviews.
Direct publish to Xero, QuickBooks, Sage (including Pastel and Intacct), Draftworx. Plus bank feed connections via Stitch API to 11,500+ institutions. One platform, every downstream system.
Based on publicly available product information as of July 2026. Pricing and features may differ by plan, region and configuration.
| Feature | TotalAccess TotalAccess | BILL | Dext | Xero Expenses | ClerkIQ |
|---|---|---|---|---|---|
| Intake & Capture | |||||
| Email intake | |||||
| WhatsApp intake | |||||
| Tokenized public Smart-Link upload | |||||
| Mobile capture app | |||||
| AI document type classification | |||||
| AI Extraction | |||||
| AI-powered data extraction | |||||
| Per-line GL categorisation | |||||
| Exact duplicate detection | |||||
| Similarity-based duplicate detection | |||||
| Multiple AI engines for resilience | |||||
| Supplier Matching | |||||
| Intelligent supplier matching | |||||
| Reusable supplier coding rules | |||||
| Bank Reconciliation | |||||
| Bank feed / OFX / CSV import | |||||
| SA bank format auto-detection | |||||
| Three-way match (PO → GRN → Bill) | |||||
| Approvals & Workflow | |||||
| Multi-level approval chains | |||||
| Delegation with date ranges | |||||
| SLA tracking + escalation | |||||
| Routing conditions (cost centre, project) | |||||
| Publishing | |||||
| Xero publish adapter | N/A | ||||
| QuickBooks / Sage adapter | N/A | ||||
| Batch publishing | |||||
| Expense Management | |||||
| Mileage tracking (GPS logbook) | |||||
| Per-diem calculation | |||||
| Multi-currency + FX gain/loss | |||||
| Employee expense submissions | |||||
| Policy enforcement at capture | |||||
| Anomaly detection (Z-score) | |||||
| Document Vault & Compliance | |||||
| 10-year document retention | N/A | ||||
| Semantic document search | |||||
| Auditor export package | |||||
| Collaborative editing lock | |||||
| Real-time viewer presence | |||||
| 30+ accounting integrations | |||||
| Pricing & Local Advantage | |||||
| Starting price | R249/user/mo | From $49/user/mo | From R250/client/mo | Plan + add-on | Pay per doc |
| South African data residency | |||||
| Local support (SA business hours) | |||||
Production-ready architecture with AI at its core, designed for scale and reliability.
Four intake channels, one unified pipeline. Every document — quote, invoice, receipt, or bill — goes through the same AI extraction, matching, and approval flow.
Dedicated intake email addresses. Forward receipts and invoices from any device — the system automatically detects, extracts, and processes documents.
Send a photo of your receipt or supplier invoice via WhatsApp. Full pipeline integration with document detection, AI extraction, and duplicate detection.
Native Capacitor app for iOS and Android. Capture receipts on the go with automatic edge detection and perspective correction.
Drag-and-drop interface for bulk document uploads. Supports PDF, JPG, PNG, and common image formats with batch processing. CSV import for bank statements and opening balances.
Every correction makes the system smarter. After 3 confirmations, vendor mappings become deterministic rules.
If vendor has been confirmed ≥3 times, return immediately — no AI call needed. This is the fastest path for known vendors.
pgvector cosine similarity search on vendor name embeddings. If similarity ≥0.92, skip AI entirely and return the semantic match.
Gemini 2.5 Flash with few-shot examples from vendor memory. Falls back to AI when semantic search confidence is below threshold.
SQL LIKE matching with token-based fuzzy logic. Ensures a result is always returned, even if AI services are unavailable.
“The semantic supplier matching is a game-changer. It finds the right vendor even when the receipt says "Shell SA" and our ledger has "Shell South Africa". No more manual matching.”
“WhatsApp intake means our field workers just snap a photo and send it. The AI handles the rest — extraction, supplier matching, even policy compliance checks.”
“The three-way match (PO → GRN → Bill) caught R47,000 in duplicate invoices in the first month. The bank reconciliation with Stitch API saves us hours every week.”
Loading pricing...
When you're ready for full-stack accounting — sales invoicing, SARS VAT submission, budgeting, forecasting, inventory, and financial reporting — upgrade to Total Finance. Your data, mappings, and workflows carry over seamlessly.
Eliminate manual document processing. Get your team productive immediately.
Sales invoicing, VAT, inventory, reporting — all integrated with your existing data.
Complete operational control — one platform, one source of truth.
Submit documents programmatically, track extraction results, and integrate AI-powered workflows using our comprehensive developer platform.
Submit receipts, invoices, and documents programmatically via API. Track processing status, extraction results, and approval outcomes in real-time.
Access structured extraction data — supplier, amount, VAT, line items — via API. Feed extracted data into accounting systems or custom workflows.
Get real-time notifications when documents are processed, suppliers are matched, or approvals are completed. Auto-trigger downstream workloads.
Register third-party OAuth applications for secure, scoped access to automation data. Build integrations for accounting firms or service partners.
Connect AI agents to the automation platform. Let LLM-powered tools submit documents, query extraction results, and trigger approval workflows.
Discover the full developer platform — REST APIs, webhooks, OAuth 2.0, AI Agent Bridge, and comprehensive documentation for every module.
Explore the developer platform, generate API keys, and access comprehensive documentation.
Start your free trial today. No setup fees, no credit card required. From receipt to ledger — see how much time your finance team can save with AI-powered document automation.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow
APIs, Webhooks & Developer Platform
From receipt to ledger, automatically.
The full-stack document intake, AI extraction, matching, reconciliation, and approval platform.
Total Automation handles the complete lifecycle from receipt capture to GL posting — with AI-powered supplier matching, expense categorization, and bank reconciliation. Built for South African businesses that want to eliminate manual data capture.
Every receipt, invoice, and bill that goes through manual capture, matching, and reconciliation is a drain on your finance team's productivity.
Finance teams spend 15+ hours weekly on manual data capture, supplier matching, and reconciliation that could be automated.
Manual data entry introduces errors in 1 out of every 8 transactions. Wrong supplier, wrong GL code, wrong amount.
Duplicate invoices slip through manual processes. One client caught R47,000 in duplicates in the first month of automation.
"We were spending 3 days a month just matching supplier invoices. Now it takes 2 hours."
— Finance Manager, Manufacturing company, Johannesburg
From capture to publishing, every step is automated with AI. No manual data entry, no lost receipts, no mismatched suppliers.
Email, WhatsApp, mobile app, or manual upload. AI classifies document type at intake — receipt, invoice, or bill.
AI extraction reads vendor, amount, date, line items, and tax with per-line GL categorization.
Semantic pgvector matching finds the right supplier — even with name variations. Vendor learning loop improves over time.
Multi-level approval chains with delegation, SLA tracking, and auto-approval for high-confidence extractions.
Post to Xero, QuickBooks, Sage, or internal GL. Batch publishing with auditor export packages.
Semantic AI matching, multi-channel intake, bank reconciliation, and approval workflows — all in one platform.
Semantic matching finds "Shell SA" when you type "Shell South Africa", using AI embeddings. Goes beyond simple text matching used by many alternatives.
Receipts and invoices captured via WhatsApp with full pipeline integration — document detection, AI extraction, duplicate detection.
PO → GRN → Bill chain for procurement-focused reconciliation. Catches discrepancies before payment.
Z-score statistical analysis flags outlier expenses by amount, category, vendor, and timing. Catch fraud early.
Sequential (standard/strict) approval chains with delegation, date ranges, SLA tracking, and escalation.
Stitch API for SA bank feeds, plus OFX/QIF/MT940 and CSV parsers. Auto-matching with confidence scoring.
After 3 confirmations, mappings promote to deterministic rules — bypassing AI entirely for known vendors.
Policy rules checked at capture time. Per-diem, mileage, multi-currency with FX gain/loss tracking.
Complete audit trail with collaborative editing locks, viewer presence, and exportable auditor packages.
Total Automation doesn't stop at extraction. Manage expenses, approvals, payments, and supplier relationships in one place — the complete accounts payable workflow that Dext, BILL, and Hubdoc each only cover partially.
Dedicated mobile app (Capacitor) with camera capture, edge detection, and auto-crop. Snap a receipt and it is in your inbox before you leave the store. Offline capture with sync-on-reconnect.
GPS logbook with trip recording, distance calculation, and SARS-compliant rate application. Reimburse employees accurately without manual logbooks. Integrates with Total Attendance for automatic trip detection.
Configurable per-diem rates by country, role, and duration. Automatic calculation from travel records with policy enforcement at capture time. No more spreadsheet-based per-diem tracking.
Process receipts in any currency with automatic FX conversion to ZAR. Track FX gain/loss on settlement. Historical exchange rates stored per client for accurate historical reporting.
Manage documents and expenses across multiple business entities or branches. Per-entity GL, per-entity approval chains, and consolidated reporting. Ideal for holding companies and franchises.
Purchase requisition → RFQ → PO → GRN → Bill → Payment. Full procurement lifecycle with three-way matching, budget checking, and supplier performance tracking.
AI-powered cash flow forecasting based on outstanding bills, expected receipts, and historical patterns. See when you will need to pay suppliers and when customer payments are due.
Employees submit expenses via mobile app or WhatsApp. Managers approve with one click. Reimbursements processed with full audit trail and policy compliance checking.
Match supplier statements to individual bills and payments automatically. AI-powered transaction matching with confidence scoring. Catch missing invoices and disputed items before they become problems.
Dext retains documents for 10 years. So do we — but with semantic search, audit trails, and collaborative editing that Dext does not offer.
Every receipt, invoice, and statement is stored in cloud vault with DB fallback. Retained for 10 years for audit and compliance purposes. Searchable by vendor, amount, date, GL code, or full-text content.
Search across all documents using natural language. Find "Shell fuel receipts over R500 in March" without remembering exact vendor names or amounts. Powered by pgvector embeddings.
One-click export of all documents, extractions, approval trails, and corrections for a given period. Delivered as a structured ZIP with CSV manifest and PDF copies. Audit-ready.
When someone is editing a document, others see a lock indicator. Prevents conflicting changes. Real-time viewer presence shows who else is looking at the same document.
Every action — creation, edit, approval, rejection, correction — is logged with user, timestamp, IP, and change diff. Exportable for POPIA compliance audits and SARS reviews.
Direct publish to Xero, QuickBooks, Sage (including Pastel and Intacct), Draftworx. Plus bank feed connections via Stitch API to 11,500+ institutions. One platform, every downstream system.
Based on publicly available product information as of July 2026. Pricing and features may differ by plan, region and configuration.
| Feature | TotalAccess TotalAccess | BILL | Dext | Xero Expenses | ClerkIQ |
|---|---|---|---|---|---|
| Intake & Capture | |||||
| Email intake | |||||
| WhatsApp intake | |||||
| Tokenized public Smart-Link upload | |||||
| Mobile capture app | |||||
| AI document type classification | |||||
| AI Extraction | |||||
| AI-powered data extraction | |||||
| Per-line GL categorisation | |||||
| Exact duplicate detection | |||||
| Similarity-based duplicate detection | |||||
| Multiple AI engines for resilience | |||||
| Supplier Matching | |||||
| Intelligent supplier matching | |||||
| Reusable supplier coding rules | |||||
| Bank Reconciliation | |||||
| Bank feed / OFX / CSV import | |||||
| SA bank format auto-detection | |||||
| Three-way match (PO → GRN → Bill) | |||||
| Approvals & Workflow | |||||
| Multi-level approval chains | |||||
| Delegation with date ranges | |||||
| SLA tracking + escalation | |||||
| Routing conditions (cost centre, project) | |||||
| Publishing | |||||
| Xero publish adapter | N/A | ||||
| QuickBooks / Sage adapter | N/A | ||||
| Batch publishing | |||||
| Expense Management | |||||
| Mileage tracking (GPS logbook) | |||||
| Per-diem calculation | |||||
| Multi-currency + FX gain/loss | |||||
| Employee expense submissions | |||||
| Policy enforcement at capture | |||||
| Anomaly detection (Z-score) | |||||
| Document Vault & Compliance | |||||
| 10-year document retention | N/A | ||||
| Semantic document search | |||||
| Auditor export package | |||||
| Collaborative editing lock | |||||
| Real-time viewer presence | |||||
| 30+ accounting integrations | |||||
| Pricing & Local Advantage | |||||
| Starting price | R249/user/mo | From $49/user/mo | From R250/client/mo | Plan + add-on | Pay per doc |
| South African data residency | |||||
| Local support (SA business hours) | |||||
Production-ready architecture with AI at its core, designed for scale and reliability.
Four intake channels, one unified pipeline. Every document — quote, invoice, receipt, or bill — goes through the same AI extraction, matching, and approval flow.
Dedicated intake email addresses. Forward receipts and invoices from any device — the system automatically detects, extracts, and processes documents.
Send a photo of your receipt or supplier invoice via WhatsApp. Full pipeline integration with document detection, AI extraction, and duplicate detection.
Native Capacitor app for iOS and Android. Capture receipts on the go with automatic edge detection and perspective correction.
Drag-and-drop interface for bulk document uploads. Supports PDF, JPG, PNG, and common image formats with batch processing. CSV import for bank statements and opening balances.
Every correction makes the system smarter. After 3 confirmations, vendor mappings become deterministic rules.
If vendor has been confirmed ≥3 times, return immediately — no AI call needed. This is the fastest path for known vendors.
pgvector cosine similarity search on vendor name embeddings. If similarity ≥0.92, skip AI entirely and return the semantic match.
Gemini 2.5 Flash with few-shot examples from vendor memory. Falls back to AI when semantic search confidence is below threshold.
SQL LIKE matching with token-based fuzzy logic. Ensures a result is always returned, even if AI services are unavailable.
“The semantic supplier matching is a game-changer. It finds the right vendor even when the receipt says "Shell SA" and our ledger has "Shell South Africa". No more manual matching.”
“WhatsApp intake means our field workers just snap a photo and send it. The AI handles the rest — extraction, supplier matching, even policy compliance checks.”
“The three-way match (PO → GRN → Bill) caught R47,000 in duplicate invoices in the first month. The bank reconciliation with Stitch API saves us hours every week.”
Loading pricing...
When you're ready for full-stack accounting — sales invoicing, SARS VAT submission, budgeting, forecasting, inventory, and financial reporting — upgrade to Total Finance. Your data, mappings, and workflows carry over seamlessly.
Eliminate manual document processing. Get your team productive immediately.
Sales invoicing, VAT, inventory, reporting — all integrated with your existing data.
Complete operational control — one platform, one source of truth.
Submit documents programmatically, track extraction results, and integrate AI-powered workflows using our comprehensive developer platform.
Submit receipts, invoices, and documents programmatically via API. Track processing status, extraction results, and approval outcomes in real-time.
Access structured extraction data — supplier, amount, VAT, line items — via API. Feed extracted data into accounting systems or custom workflows.
Get real-time notifications when documents are processed, suppliers are matched, or approvals are completed. Auto-trigger downstream workloads.
Register third-party OAuth applications for secure, scoped access to automation data. Build integrations for accounting firms or service partners.
Connect AI agents to the automation platform. Let LLM-powered tools submit documents, query extraction results, and trigger approval workflows.
Discover the full developer platform — REST APIs, webhooks, OAuth 2.0, AI Agent Bridge, and comprehensive documentation for every module.
Explore the developer platform, generate API keys, and access comprehensive documentation.
Start your free trial today. No setup fees, no credit card required. From receipt to ledger — see how much time your finance team can save with AI-powered document automation.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow
APIs, Webhooks & Developer Platform