Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Powered byTotal Access Platform
Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting — all in one integrated platform.
Total Finance is the complete financial management platform for South African businesses. From quotations to invoicing, supplier payments to bank reconciliation, and SARS VAT submission to multi-entity reporting — everything your finance team needs in one place.
From quotation to cash, purchase order to payment, and VAT to financial statements — every step is handled in one integrated platform.
Create quotations, pro-formas, sales orders, and invoices. AI-assisted quote generation with full document flow down to credit notes.
RFQs, purchase orders, goods received notes, and supplier invoices. Three-way match (PO → GRN → Bill) catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940/CSV import. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns from posted transactions. Submit to SARS eFiling directly. Multi-currency with FX gain/loss tracking.
P&L, Balance Sheet, Cash Flow, Trial Balance. Budget variance, cash flow forecasting, and rolling forecasts. Auditor export packages.
Full sales and purchase cycles, bank reconciliation, SARS VAT, budgets, inventory, and reporting — with AI-powered automation throughout.
Quote → Pro-forma → Sales Order → Work Order → Delivery Note → Invoice → Credit Note. Full sales lifecycle with AI-assisted quote generation.
RFQ → Supplier Quote → Purchase Requisition → Purchase Order → GRN → Supplier Invoice. Three-way match catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940 and CSV parsers. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns directly from posted transactions. Submit to SARS eFiling from the platform — no separate tax software needed.
Cost-centre budgets with variance analysis, cash flow forecasting, and rolling forecasts. Track performance against plan in real time.
Full double-entry GL with journal entries, chart of accounts, accounting periods, and multi-entity support. Period close and lock.
Stock items, bin locations, price lists, COGS analysis, and inventory valuation. VMI summary widget for vendor-managed inventory.
Aged payables and receivables. Creditor and debtor reconciliation. Payment management with batch processing and approval workflows.
FX gain/loss tracking, exchange rate management, and foreign currency invoices. Automatic revaluation at period end.
P&L, Balance Sheet, Cash Flow, Trial Balance, aged receivables/payables, and GL reports. Export to PDF, Excel, or CSV for auditors.
Recurring invoices and billing subscriptions. Automated finance document generation on schedule via pg-boss task scheduler.
Sync to Xero, QuickBooks, or Sage. Batch publishing with auditor export packages. Real-time sync status dashboard.
Full ERP with AI at its core — features that the leading accounting platforms charge extra for or don't offer at all.
| Feature | TotalAccess TotalAccess | Sage Accounting | Xero | QuickBooks |
|---|---|---|---|---|
| Sales & Purchases | ||||
| Quote → Invoice → Credit Note flow | ||||
| PO → GRN → Bill three-way match | Add-on | |||
| RFQ & purchase requisitions | Add-on | |||
| Delivery notes & waybills | Add-on | |||
| Work orders | ||||
| Banking & Reconciliation | ||||
| SA bank feeds (Stitch API) | Limited | |||
| OFX/QIF/MT940/CSV import | ||||
| AI-assisted categorization | Rules only | Rules only | ||
| Auto-match with confidence scoring | ||||
| Tax & Compliance | ||||
| SARS VAT submission | ||||
| Multi-currency with FX gain/loss | Add-on R165/mo | Add-on | ||
| POPIA compliant | ||||
| Budgeting & Forecasting | ||||
| Cost-centre budgets | Add-on | Tracking only | ||
| Budget variance analysis | ||||
| Cash flow forecasting | Add-on | |||
| Rolling forecasts | ||||
| Inventory | ||||
| Stock management & bin locations | Add-on | |||
| COGS analysis | ||||
| Inventory valuation | Add-on | |||
| Price lists | Add-on | |||
| Reporting | ||||
| P&L, Balance Sheet, Cash Flow | ||||
| Trial Balance & GL reports | ||||
| Aged receivables/payables | ||||
| Financial health scorecard | ||||
| Auditor export packages | ||||
| Integrations | ||||
| Xero publish adapter | Native | |||
| QuickBooks/Sage adapter | Native | Native | ||
| Multi-entity support | Add-on | Add-on | ||
| Pricing | ||||
| No add-on fees for core features | ||||
| No setup fees | ||||
Production-ready architecture with AI at its core, designed for scale and reliability.
Total Finance is the parent platform — each module shares data seamlessly, giving you a single source of truth across your entire business.
The full accounting engine: GL, sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting. The foundation everything else builds on.
AI-powered document processing layer: receipt capture, OCR extraction, semantic supplier matching, anomaly detection, and approval workflows. Included with every Total Finance subscription.
HR, payroll, and people operations. Payroll journals post directly to the GL. Employee expenses flow through the approval pipeline automatically.
Time tracking, clocking, and labour cost allocation. Timesheet data flows into payroll and job costing — no manual re-entry.
Jobs, field service, and project management. Job costs and billable time post to the GL. Purchase orders link to jobs automatically.
Every module shares the same database, chart of accounts, contacts, and document flow. What happens in one module instantly reflects in the others.
“We replaced Sage with Total Finance. The SARS VAT submission alone saves us two days every VAT cycle. The budgeting and variance dashboards are something Sage never offered us.”
“The full sales flow — quote to invoice to credit note — with AI-assisted quote generation means our sales team closes deals faster. Multi-currency support with FX tracking is seamless.”
“Having bank reconciliation, three-way matching, and SARS VAT in one platform means our month-end close went from 5 days to 1. The auditor export packages are a bonus.”
“The inventory management with COGS analysis and bin locations replaced our separate stock system. Everything posts to the GL automatically — no more end-of-month stock reconciliations.”
“Multi-entity support means we run all our companies from one platform. Inter-company transactions, consolidated reporting, and separate VAT returns for each entity — all managed centrally.”
Start your free trial today. No setup fees, no credit card required. From quote to ledger, VAT to budgets — see how much time your finance team can save.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow
Sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting — all in one integrated platform.
Total Finance is the complete financial management platform for South African businesses. From quotations to invoicing, supplier payments to bank reconciliation, and SARS VAT submission to multi-entity reporting — everything your finance team needs in one place.
From quotation to cash, purchase order to payment, and VAT to financial statements — every step is handled in one integrated platform.
Create quotations, pro-formas, sales orders, and invoices. AI-assisted quote generation with full document flow down to credit notes.
RFQs, purchase orders, goods received notes, and supplier invoices. Three-way match (PO → GRN → Bill) catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940/CSV import. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns from posted transactions. Submit to SARS eFiling directly. Multi-currency with FX gain/loss tracking.
P&L, Balance Sheet, Cash Flow, Trial Balance. Budget variance, cash flow forecasting, and rolling forecasts. Auditor export packages.
Full sales and purchase cycles, bank reconciliation, SARS VAT, budgets, inventory, and reporting — with AI-powered automation throughout.
Quote → Pro-forma → Sales Order → Work Order → Delivery Note → Invoice → Credit Note. Full sales lifecycle with AI-assisted quote generation.
RFQ → Supplier Quote → Purchase Requisition → Purchase Order → GRN → Supplier Invoice. Three-way match catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940 and CSV parsers. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns directly from posted transactions. Submit to SARS eFiling from the platform — no separate tax software needed.
Cost-centre budgets with variance analysis, cash flow forecasting, and rolling forecasts. Track performance against plan in real time.
Full double-entry GL with journal entries, chart of accounts, accounting periods, and multi-entity support. Period close and lock.
Stock items, bin locations, price lists, COGS analysis, and inventory valuation. VMI summary widget for vendor-managed inventory.
Aged payables and receivables. Creditor and debtor reconciliation. Payment management with batch processing and approval workflows.
FX gain/loss tracking, exchange rate management, and foreign currency invoices. Automatic revaluation at period end.
P&L, Balance Sheet, Cash Flow, Trial Balance, aged receivables/payables, and GL reports. Export to PDF, Excel, or CSV for auditors.
Recurring invoices and billing subscriptions. Automated finance document generation on schedule via pg-boss task scheduler.
Sync to Xero, QuickBooks, or Sage. Batch publishing with auditor export packages. Real-time sync status dashboard.
Full ERP with AI at its core — features that the leading accounting platforms charge extra for or don't offer at all.
| Feature | TotalAccess TotalAccess | Sage Accounting | Xero | QuickBooks |
|---|---|---|---|---|
| Sales & Purchases | ||||
| Quote → Invoice → Credit Note flow | ||||
| PO → GRN → Bill three-way match | Add-on | |||
| RFQ & purchase requisitions | Add-on | |||
| Delivery notes & waybills | Add-on | |||
| Work orders | ||||
| Banking & Reconciliation | ||||
| SA bank feeds (Stitch API) | Limited | |||
| OFX/QIF/MT940/CSV import | ||||
| AI-assisted categorization | Rules only | Rules only | ||
| Auto-match with confidence scoring | ||||
| Tax & Compliance | ||||
| SARS VAT submission | ||||
| Multi-currency with FX gain/loss | Add-on R165/mo | Add-on | ||
| POPIA compliant | ||||
| Budgeting & Forecasting | ||||
| Cost-centre budgets | Add-on | Tracking only | ||
| Budget variance analysis | ||||
| Cash flow forecasting | Add-on | |||
| Rolling forecasts | ||||
| Inventory | ||||
| Stock management & bin locations | Add-on | |||
| COGS analysis | ||||
| Inventory valuation | Add-on | |||
| Price lists | Add-on | |||
| Reporting | ||||
| P&L, Balance Sheet, Cash Flow | ||||
| Trial Balance & GL reports | ||||
| Aged receivables/payables | ||||
| Financial health scorecard | ||||
| Auditor export packages | ||||
| Integrations | ||||
| Xero publish adapter | Native | |||
| QuickBooks/Sage adapter | Native | Native | ||
| Multi-entity support | Add-on | Add-on | ||
| Pricing | ||||
| No add-on fees for core features | ||||
| No setup fees | ||||
Production-ready architecture with AI at its core, designed for scale and reliability.
Total Finance is the parent platform — each module shares data seamlessly, giving you a single source of truth across your entire business.
The full accounting engine: GL, sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting. The foundation everything else builds on.
AI-powered document processing layer: receipt capture, OCR extraction, semantic supplier matching, anomaly detection, and approval workflows. Included with every Total Finance subscription.
HR, payroll, and people operations. Payroll journals post directly to the GL. Employee expenses flow through the approval pipeline automatically.
Time tracking, clocking, and labour cost allocation. Timesheet data flows into payroll and job costing — no manual re-entry.
Jobs, field service, and project management. Job costs and billable time post to the GL. Purchase orders link to jobs automatically.
Every module shares the same database, chart of accounts, contacts, and document flow. What happens in one module instantly reflects in the others.
“We replaced Sage with Total Finance. The SARS VAT submission alone saves us two days every VAT cycle. The budgeting and variance dashboards are something Sage never offered us.”
“The full sales flow — quote to invoice to credit note — with AI-assisted quote generation means our sales team closes deals faster. Multi-currency support with FX tracking is seamless.”
“Having bank reconciliation, three-way matching, and SARS VAT in one platform means our month-end close went from 5 days to 1. The auditor export packages are a bonus.”
“The inventory management with COGS analysis and bin locations replaced our separate stock system. Everything posts to the GL automatically — no more end-of-month stock reconciliations.”
“Multi-entity support means we run all our companies from one platform. Inter-company transactions, consolidated reporting, and separate VAT returns for each entity — all managed centrally.”
Start your free trial today. No setup fees, no credit card required. From quote to ledger, VAT to budgets — see how much time your finance team can save.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow