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One Platform. Complete Control.
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Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
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Finding the right tools for your business
Total Solutions. Total Control.
Loading products
Finding the right tools for your business
Total Solutions. Total Control.
Full-stack finance, end to end.
Sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting — all in one integrated platform.
Total Finance is the complete financial management platform for South African businesses. From quotations to invoicing, supplier payments to bank reconciliation, and SARS VAT submission to multi-entity reporting — everything your finance team needs in one place.
Sage charges extra for multi-currency. Xero needs a separate app for inventory. QuickBooks doesn't do SARS VAT. You end up paying for 4–5 subscriptions, manually syncing data between them, and still missing key features.
Sage multi-currency (R165/mo), inventory add-on, budgeting add-on, payroll integration — the base price is just the beginning.
Reconciling data across Sage, a separate stock system, Excel budgets, and SARS eFiling means your month-end close takes a full week.
Your sales data is in one system, purchases in another, inventory in a third, and bank feeds in a fourth. Data silos lead to errors and missed deadlines.
"We replaced Sage + a separate stock system + Excel budgets with Total Finance. Our month-end close went from 5 days to 1."
— CFO, Manufacturing group, Johannesburg
From quotation to cash, purchase order to payment, and VAT to financial statements — every step is handled in one integrated platform.
Create quotations, pro-formas, sales orders, and invoices. AI-assisted quote generation with full document flow down to credit notes.
RFQs, purchase orders, goods received notes, and supplier invoices. Three-way match (PO → GRN → Bill) catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940/CSV import. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns from posted transactions. Submit to SARS eFiling directly. Multi-currency with FX gain/loss tracking.
P&L, Balance Sheet, Cash Flow, Trial Balance. Budget variance, cash flow forecasting, and rolling forecasts. Auditor export packages.
Full sales and purchase cycles, bank reconciliation, SARS VAT, budgets, inventory, and reporting — with AI-powered automation throughout.
Quote → Pro-forma → Sales Order → Work Order → Delivery Note → Invoice → Credit Note. Full sales lifecycle with AI-assisted quote generation.
RFQ → Supplier Quote → Purchase Requisition → Purchase Order → GRN → Supplier Invoice. Three-way match catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940 and CSV parsers. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns directly from posted transactions. Submit to SARS eFiling from the platform — no separate tax software needed.
Cost-centre budgets with variance analysis, cash flow forecasting, and rolling forecasts. Track performance against plan in real time.
Full double-entry GL with journal entries, chart of accounts, accounting periods, and multi-entity support. Period close and lock.
Multi-warehouse stock, bin locations, serial/batch/RFID tracking, FIFO/LIFO/weighted-average valuation, price lists, COGS analysis, and inventory valuation. VMI summary widget for vendor-managed inventory.
Aged payables and receivables. Creditor and debtor reconciliation. Payment management with batch processing and approval workflows.
FX gain/loss tracking, exchange rate management, and foreign currency invoices. Automatic revaluation at period end.
P&L, Balance Sheet, Cash Flow, Trial Balance, aged receivables/payables, and GL reports. Export to PDF, Excel, or CSV for auditors.
Recurring invoices and billing subscriptions. Automated finance document generation on schedule via pg-boss task scheduler.
Sync to Xero, QuickBooks, or Sage. Batch publishing with auditor export packages. Real-time sync status dashboard.
Multi-warehouse, bin locations, serial/batch/RFID tracking, FIFO/LIFO/weighted-average valuation, demand forecasting, and AI-powered supplier matching — all included.
Track stock across unlimited warehouses and bin locations. Move stock with workflow-driven transfers and cross-docking.
Trace every item by serial number, lot/batch, expiry date, or RFID tag. Barcode and RFID ready for warehouse scanning.
Choose the valuation method that fits your business. Per-item overrides let you mix methods where it makes sense.
Workflow-driven transfer orders with goods-in-transit tracking, plus cross-docking to speed fulfillment.
ML-powered demand forecasts, stock aging analysis, and ABC classification help you buy smarter and reduce dead stock.
Reserve stock for jobs, sales orders, or field service. Backorder management keeps customer commitments visible.
Schedule cycle counts, record variances, and post adjustments with full audit trail and GL impact.
Build assemblies from bill-of-materials. COGS analysis and margin reporting flow straight to the GL.
Set reorder levels and quantities. Low-stock alerts and auto-reorder suggestions keep shelves full without overstocking.
Multiple price lists, tier/volume pricing, and a centralized price resolver ensure the right price for every customer.
Match PO, GRN, and supplier invoice before payment. Allocate freight, duty, and landed costs to stock value.
Semantic supplier matching learns from corrections and improves purchase order and bill coding accuracy.
See why South African manufacturers, wholesalers, and distributors are choosing Total Finance for inventory and accounting.
| Feature | TotalAccess TotalAccess | Sage 300 | QuickBooks | Xero |
|---|---|---|---|---|
| Valuation Methods | ||||
| FIFO | ||||
| LIFO | ||||
| Weighted Average | ||||
| Per-item override | ||||
| Standard Cost | Coming soon | |||
| Warehouse Management | ||||
| Multi-warehouse | ||||
| Bin locations | ||||
| Stock transfers (with workflow) | ||||
| Cross-docking | ||||
| Tracking | ||||
| Serial numbers | ||||
| Batch/lot tracking | ||||
| Expiry date tracking | ||||
| RFID tracking | ||||
| Procurement | ||||
| Auto-reorder points | ||||
| Auto PO generation | ||||
| 3-way match (PO/GRN/invoice) | ||||
| Landed costs | ||||
| Backorder management | ||||
| Analytics & Operations | ||||
| Demand forecasting | ||||
| Stock aging analysis | ||||
| ABC classification | ||||
| COGS analysis | ||||
| Stock reservations | ||||
| BOM / Assembly | ||||
| Pricing | ||||
| Customer-specific pricing | ||||
| Multiple price lists | ||||
| Tier/volume pricing | ||||
| Centralized price resolver | ||||
Full ERP with AI at its core — features that the leading accounting platforms charge extra for or don't offer at all.
| Feature | TotalAccess TotalAccess | Sage Accounting | Xero | QuickBooks |
|---|---|---|---|---|
| Sales & Purchases | ||||
| Quote → Invoice → Credit Note flow | ||||
| PO → GRN → Bill three-way match | Add-on | |||
| RFQ & purchase requisitions | Add-on | |||
| Delivery notes & waybills | Add-on | |||
| Work orders | ||||
| Banking & Reconciliation | ||||
| SA bank feeds (Stitch API) | Limited | |||
| OFX/QIF/MT940/CSV import | ||||
| AI-assisted categorization | Rules only | Rules only | ||
| Auto-match with confidence scoring | ||||
| Tax & Compliance | ||||
| SARS VAT submission | ||||
| Multi-currency with FX gain/loss | Add-on R165/mo | Add-on | ||
| POPIA compliant | ||||
| Budgeting & Forecasting | ||||
| Cost-centre budgets | Add-on | Tracking only | ||
| Budget variance analysis | ||||
| Cash flow forecasting | Add-on | |||
| Rolling forecasts | ||||
| Inventory | ||||
| Stock management & bin locations | Add-on | |||
| COGS analysis | ||||
| Inventory valuation | Add-on | |||
| Price lists | Add-on | |||
| Reporting | ||||
| P&L, Balance Sheet, Cash Flow | ||||
| Trial Balance & GL reports | ||||
| Aged receivables/payables | ||||
| Financial health scorecard | ||||
| Auditor export packages | ||||
| Integrations | ||||
| Xero publish adapter | Native | |||
| QuickBooks/Sage adapter | Native | Native | ||
| Multi-entity support | Add-on | Add-on | ||
| Pricing | ||||
| No add-on fees for core features | ||||
| No setup fees | ||||
No add-on fees. No data silos. No month-end reconciliation across systems. Everything your finance team needs in a single, integrated platform.
Multi-currency, budgeting, inventory, multi-entity — all included. Sage charges R165/mo just for multi-currency. We include it.
Submit VAT returns directly to SARS eFiling from the platform. Xero and QuickBooks require separate tax software or manual submission.
Built for South African businesses from day one. Data sovereignty, POPIA compliance, and local bank integration via Stitch API.
AI-assisted quote generation, semantic supplier matching, anomaly detection, and auto-categorization. International platforms bolt on AI — we built it in.
Run all your companies from one platform. Inter-company transactions, consolidated reporting, separate VAT returns. No add-on required.
P&L, Balance Sheet, Cash Flow, Trial Balance — all generated from live data. No month-end batch processing. Budget variance tracked in real time.
Production-ready architecture with AI at its core, designed for scale and reliability.
Total Finance is the parent platform — each module shares data seamlessly, giving you a single source of truth across your entire business.
The full accounting engine: GL, sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting. The foundation everything else builds on.
AI-powered document processing layer: receipt capture, OCR extraction, semantic supplier matching, anomaly detection, and approval workflows. Included with every Total Finance subscription.
HR, payroll, and people operations. Payroll journals post directly to the GL. Employee expenses flow through the approval pipeline automatically.
Time tracking, clocking, and labour cost allocation. Timesheet data flows into payroll and job costing — no manual re-entry.
Jobs, field service, and project management. Job costs and billable time post to the GL. Purchase orders link to jobs automatically.
Every module shares the same database, chart of accounts, contacts, and document flow. What happens in one module instantly reflects in the others.
“We replaced Sage with Total Finance. The SARS VAT submission alone saves us two days every VAT cycle. The budgeting and variance dashboards are something Sage never offered us.”
“The full sales flow — quote to invoice to credit note — with AI-assisted quote generation means our sales team closes deals faster. Multi-currency support with FX tracking is seamless.”
“Having bank reconciliation, three-way matching, and SARS VAT in one platform means our month-end close went from 5 days to 1. The auditor export packages are a bonus.”
“The inventory management with COGS analysis and bin locations replaced our separate stock system. Everything posts to the GL automatically — no more end-of-month stock reconciliations.”
“Multi-entity support means we run all our companies from one platform. Inter-company transactions, consolidated reporting, and separate VAT returns for each entity — all managed centrally.”
Loading pricing...
Upgrade to Total Finance and unlock the full accounting suite — sales invoicing, SARS VAT, budgets, inventory, and reporting. Your existing data and mappings carry over seamlessly.
Talk to Us About UpgradingAutomate invoicing, sync bank transactions, and integrate with accounting systems using our comprehensive developer platform.
Create, retrieve, and manage invoices, bills, and credit notes programmatically. Full sales and purchase cycle endpoints with GL posting.
Sync bank transactions, record payments, and reconcile accounts via API. Integrate with payment gateways or bank feeds for automated reconciliation.
Get real-time notifications when invoices are paid, expenses are approved, or VAT returns are filed. Auto-trigger workloads or notify external systems.
Register third-party OAuth applications for secure, scoped access to financial data. Build integrations for accounting firms or clients.
Access trial balance, P&L, balance sheet, and custom financial reports via API. Build custom dashboards or feed data into BI platforms.
Discover the full developer platform — REST APIs, webhooks, OAuth 2.0, AI Agent Bridge, and comprehensive documentation for every module.
Explore the developer platform, generate API keys, and access comprehensive documentation.
Start your free trial today. No setup fees, no credit card required. From quote to ledger, VAT to budgets — see how much time your finance team can save.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow
APIs, Webhooks & Developer Platform
Full-stack finance, end to end.
Sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting — all in one integrated platform.
Total Finance is the complete financial management platform for South African businesses. From quotations to invoicing, supplier payments to bank reconciliation, and SARS VAT submission to multi-entity reporting — everything your finance team needs in one place.
Sage charges extra for multi-currency. Xero needs a separate app for inventory. QuickBooks doesn't do SARS VAT. You end up paying for 4–5 subscriptions, manually syncing data between them, and still missing key features.
Sage multi-currency (R165/mo), inventory add-on, budgeting add-on, payroll integration — the base price is just the beginning.
Reconciling data across Sage, a separate stock system, Excel budgets, and SARS eFiling means your month-end close takes a full week.
Your sales data is in one system, purchases in another, inventory in a third, and bank feeds in a fourth. Data silos lead to errors and missed deadlines.
"We replaced Sage + a separate stock system + Excel budgets with Total Finance. Our month-end close went from 5 days to 1."
— CFO, Manufacturing group, Johannesburg
From quotation to cash, purchase order to payment, and VAT to financial statements — every step is handled in one integrated platform.
Create quotations, pro-formas, sales orders, and invoices. AI-assisted quote generation with full document flow down to credit notes.
RFQs, purchase orders, goods received notes, and supplier invoices. Three-way match (PO → GRN → Bill) catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940/CSV import. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns from posted transactions. Submit to SARS eFiling directly. Multi-currency with FX gain/loss tracking.
P&L, Balance Sheet, Cash Flow, Trial Balance. Budget variance, cash flow forecasting, and rolling forecasts. Auditor export packages.
Full sales and purchase cycles, bank reconciliation, SARS VAT, budgets, inventory, and reporting — with AI-powered automation throughout.
Quote → Pro-forma → Sales Order → Work Order → Delivery Note → Invoice → Credit Note. Full sales lifecycle with AI-assisted quote generation.
RFQ → Supplier Quote → Purchase Requisition → Purchase Order → GRN → Supplier Invoice. Three-way match catches discrepancies before payment.
Stitch API for SA bank feeds, plus OFX/QIF/MT940 and CSV parsers. Auto-matching with confidence scoring and AI-assisted categorization.
Calculate VAT returns directly from posted transactions. Submit to SARS eFiling from the platform — no separate tax software needed.
Cost-centre budgets with variance analysis, cash flow forecasting, and rolling forecasts. Track performance against plan in real time.
Full double-entry GL with journal entries, chart of accounts, accounting periods, and multi-entity support. Period close and lock.
Multi-warehouse stock, bin locations, serial/batch/RFID tracking, FIFO/LIFO/weighted-average valuation, price lists, COGS analysis, and inventory valuation. VMI summary widget for vendor-managed inventory.
Aged payables and receivables. Creditor and debtor reconciliation. Payment management with batch processing and approval workflows.
FX gain/loss tracking, exchange rate management, and foreign currency invoices. Automatic revaluation at period end.
P&L, Balance Sheet, Cash Flow, Trial Balance, aged receivables/payables, and GL reports. Export to PDF, Excel, or CSV for auditors.
Recurring invoices and billing subscriptions. Automated finance document generation on schedule via pg-boss task scheduler.
Sync to Xero, QuickBooks, or Sage. Batch publishing with auditor export packages. Real-time sync status dashboard.
Multi-warehouse, bin locations, serial/batch/RFID tracking, FIFO/LIFO/weighted-average valuation, demand forecasting, and AI-powered supplier matching — all included.
Track stock across unlimited warehouses and bin locations. Move stock with workflow-driven transfers and cross-docking.
Trace every item by serial number, lot/batch, expiry date, or RFID tag. Barcode and RFID ready for warehouse scanning.
Choose the valuation method that fits your business. Per-item overrides let you mix methods where it makes sense.
Workflow-driven transfer orders with goods-in-transit tracking, plus cross-docking to speed fulfillment.
ML-powered demand forecasts, stock aging analysis, and ABC classification help you buy smarter and reduce dead stock.
Reserve stock for jobs, sales orders, or field service. Backorder management keeps customer commitments visible.
Schedule cycle counts, record variances, and post adjustments with full audit trail and GL impact.
Build assemblies from bill-of-materials. COGS analysis and margin reporting flow straight to the GL.
Set reorder levels and quantities. Low-stock alerts and auto-reorder suggestions keep shelves full without overstocking.
Multiple price lists, tier/volume pricing, and a centralized price resolver ensure the right price for every customer.
Match PO, GRN, and supplier invoice before payment. Allocate freight, duty, and landed costs to stock value.
Semantic supplier matching learns from corrections and improves purchase order and bill coding accuracy.
See why South African manufacturers, wholesalers, and distributors are choosing Total Finance for inventory and accounting.
| Feature | TotalAccess TotalAccess | Sage 300 | QuickBooks | Xero |
|---|---|---|---|---|
| Valuation Methods | ||||
| FIFO | ||||
| LIFO | ||||
| Weighted Average | ||||
| Per-item override | ||||
| Standard Cost | Coming soon | |||
| Warehouse Management | ||||
| Multi-warehouse | ||||
| Bin locations | ||||
| Stock transfers (with workflow) | ||||
| Cross-docking | ||||
| Tracking | ||||
| Serial numbers | ||||
| Batch/lot tracking | ||||
| Expiry date tracking | ||||
| RFID tracking | ||||
| Procurement | ||||
| Auto-reorder points | ||||
| Auto PO generation | ||||
| 3-way match (PO/GRN/invoice) | ||||
| Landed costs | ||||
| Backorder management | ||||
| Analytics & Operations | ||||
| Demand forecasting | ||||
| Stock aging analysis | ||||
| ABC classification | ||||
| COGS analysis | ||||
| Stock reservations | ||||
| BOM / Assembly | ||||
| Pricing | ||||
| Customer-specific pricing | ||||
| Multiple price lists | ||||
| Tier/volume pricing | ||||
| Centralized price resolver | ||||
Full ERP with AI at its core — features that the leading accounting platforms charge extra for or don't offer at all.
| Feature | TotalAccess TotalAccess | Sage Accounting | Xero | QuickBooks |
|---|---|---|---|---|
| Sales & Purchases | ||||
| Quote → Invoice → Credit Note flow | ||||
| PO → GRN → Bill three-way match | Add-on | |||
| RFQ & purchase requisitions | Add-on | |||
| Delivery notes & waybills | Add-on | |||
| Work orders | ||||
| Banking & Reconciliation | ||||
| SA bank feeds (Stitch API) | Limited | |||
| OFX/QIF/MT940/CSV import | ||||
| AI-assisted categorization | Rules only | Rules only | ||
| Auto-match with confidence scoring | ||||
| Tax & Compliance | ||||
| SARS VAT submission | ||||
| Multi-currency with FX gain/loss | Add-on R165/mo | Add-on | ||
| POPIA compliant | ||||
| Budgeting & Forecasting | ||||
| Cost-centre budgets | Add-on | Tracking only | ||
| Budget variance analysis | ||||
| Cash flow forecasting | Add-on | |||
| Rolling forecasts | ||||
| Inventory | ||||
| Stock management & bin locations | Add-on | |||
| COGS analysis | ||||
| Inventory valuation | Add-on | |||
| Price lists | Add-on | |||
| Reporting | ||||
| P&L, Balance Sheet, Cash Flow | ||||
| Trial Balance & GL reports | ||||
| Aged receivables/payables | ||||
| Financial health scorecard | ||||
| Auditor export packages | ||||
| Integrations | ||||
| Xero publish adapter | Native | |||
| QuickBooks/Sage adapter | Native | Native | ||
| Multi-entity support | Add-on | Add-on | ||
| Pricing | ||||
| No add-on fees for core features | ||||
| No setup fees | ||||
No add-on fees. No data silos. No month-end reconciliation across systems. Everything your finance team needs in a single, integrated platform.
Multi-currency, budgeting, inventory, multi-entity — all included. Sage charges R165/mo just for multi-currency. We include it.
Submit VAT returns directly to SARS eFiling from the platform. Xero and QuickBooks require separate tax software or manual submission.
Built for South African businesses from day one. Data sovereignty, POPIA compliance, and local bank integration via Stitch API.
AI-assisted quote generation, semantic supplier matching, anomaly detection, and auto-categorization. International platforms bolt on AI — we built it in.
Run all your companies from one platform. Inter-company transactions, consolidated reporting, separate VAT returns. No add-on required.
P&L, Balance Sheet, Cash Flow, Trial Balance — all generated from live data. No month-end batch processing. Budget variance tracked in real time.
Production-ready architecture with AI at its core, designed for scale and reliability.
Total Finance is the parent platform — each module shares data seamlessly, giving you a single source of truth across your entire business.
The full accounting engine: GL, sales, purchases, bank reconciliation, VAT, budgets, inventory, and reporting. The foundation everything else builds on.
AI-powered document processing layer: receipt capture, OCR extraction, semantic supplier matching, anomaly detection, and approval workflows. Included with every Total Finance subscription.
HR, payroll, and people operations. Payroll journals post directly to the GL. Employee expenses flow through the approval pipeline automatically.
Time tracking, clocking, and labour cost allocation. Timesheet data flows into payroll and job costing — no manual re-entry.
Jobs, field service, and project management. Job costs and billable time post to the GL. Purchase orders link to jobs automatically.
Every module shares the same database, chart of accounts, contacts, and document flow. What happens in one module instantly reflects in the others.
“We replaced Sage with Total Finance. The SARS VAT submission alone saves us two days every VAT cycle. The budgeting and variance dashboards are something Sage never offered us.”
“The full sales flow — quote to invoice to credit note — with AI-assisted quote generation means our sales team closes deals faster. Multi-currency support with FX tracking is seamless.”
“Having bank reconciliation, three-way matching, and SARS VAT in one platform means our month-end close went from 5 days to 1. The auditor export packages are a bonus.”
“The inventory management with COGS analysis and bin locations replaced our separate stock system. Everything posts to the GL automatically — no more end-of-month stock reconciliations.”
“Multi-entity support means we run all our companies from one platform. Inter-company transactions, consolidated reporting, and separate VAT returns for each entity — all managed centrally.”
Loading pricing...
Upgrade to Total Finance and unlock the full accounting suite — sales invoicing, SARS VAT, budgets, inventory, and reporting. Your existing data and mappings carry over seamlessly.
Talk to Us About UpgradingAutomate invoicing, sync bank transactions, and integrate with accounting systems using our comprehensive developer platform.
Create, retrieve, and manage invoices, bills, and credit notes programmatically. Full sales and purchase cycle endpoints with GL posting.
Sync bank transactions, record payments, and reconcile accounts via API. Integrate with payment gateways or bank feeds for automated reconciliation.
Get real-time notifications when invoices are paid, expenses are approved, or VAT returns are filed. Auto-trigger workloads or notify external systems.
Register third-party OAuth applications for secure, scoped access to financial data. Build integrations for accounting firms or clients.
Access trial balance, P&L, balance sheet, and custom financial reports via API. Build custom dashboards or feed data into BI platforms.
Discover the full developer platform — REST APIs, webhooks, OAuth 2.0, AI Agent Bridge, and comprehensive documentation for every module.
Explore the developer platform, generate API keys, and access comprehensive documentation.
Start your free trial today. No setup fees, no credit card required. From quote to ledger, VAT to budgets — see how much time your finance team can save.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow
APIs, Webhooks & Developer Platform