Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Powered byTotal Access Platform
Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Preparing for first start
Setting up storage and offline tools. This can take a bit longer after installing the app or clearing app data.
One Platform. Complete Control.
Give HR, line managers, and finance one system for people records, leave, payroll, performance, and compliance.
Total Workforce helps growing businesses centralise employee data, streamline approvals, automate payroll, and stay ready for SARS, BCEA, BBBEE, equity, and audit pressure — with an AI assistant, WhatsApp self-service, and integrated talent management built in.
From onboarding to payroll, every step is connected. No duplicate data capture, no disconnected systems.
Digital employee files, contracts, and onboarding workflows. Qualification and document tracking from day one. WhatsApp-based onboarding for field teams.
Policy-driven leave balances with manager approvals, accrual tracking, and attendance integration. Employees apply via WhatsApp or self-service portal.
Attendance-linked pay rules. Hours, overtime, lateness, and absences flow from Total Attendance into payroll without duplicate capture.
Automated payroll runs with PAYE/UIF/SDL calculations, IRP5 and EMP201 support, 1-click payslip distribution, and bank file generation.
Performance reviews, goal tracking, BBBEE/equity reporting, SDL grant management, WSP/ATR submissions, and SARS-ready outputs — all from one system.
Built for businesses that want people operations, payroll, and compliance in one rollout — not stitched together from separate tools.
Ask questions in plain language: "Why did net pay change?" or "What is this employee's leave balance?" The AI assistant handles payroll queries, configuration questions, and policy lookups instantly.
Employees view payslips, apply for leave, and update personal details via WhatsApp — no portals, no passwords. POPIA-compliant and built for South African workforces.
Digital employee files, contracts, onboarding workflows, qualification tracking, org structure visibility, and exit/offboarding history.
Policy-driven leave balances, manager approvals, accrual tracking, attendance integration, and absence reporting with self-service.
Automated payroll runs with PAYE/UIF/SDL calculations, IRP5 and EMP201 support, overtime and commission handling, bank file generation, and year-end processing.
BBBEE dashboard, employment equity reporting, SDL grant tracking, WSP/ATR management, and skills development planning — all within the same employee record.
Performance review workflows, goal and KPI tracking, 9-box grid calibration, PIP management, succession planning, and gamification for workforce development.
Course management, social learning, certificate tracking, and SDL-aligned training programmes. Skills development planning linked to BBBEE scorecard.
IRP5 generation, EMP201 monthly returns, EMP501 reconciliations, automated PAYE/UIF/SDL calculations, and statutory deductions management. SARS eFiling ready.
Employees access payslips, leave balances, requests, personal details, and company documents through self-service workflows — web or WhatsApp.
Hours, overtime, lateness, and absences flow from Total Attendance into payroll without duplicate capture. Cost centre allocation and salary component management.
Disciplinary records, audit trails, and compliance documentation managed within the same employee record for complete visibility.
Built for businesses that want people operations, payroll, and compliance in one rollout.
| Feature | TotalAccess TotalAccess | SimplePay | Sage Payroll | PaySpace |
|---|---|---|---|---|
| AI payroll assistant (plain-language queries) | ||||
| WhatsApp self-service (payslips, leave, no portal) | ||||
| Attendance-linked payroll (built-in) | ||||
| BBBEE dashboard & employment equity reporting | ||||
| SDL grant tracking & WSP/ATR management | ||||
| Performance reviews, 9-box grid & succession planning | ||||
| Training, social learning & certificate tracking | ||||
| Gamification for workforce development | ||||
| Disciplinary records & audit trails | ||||
| PIP (performance improvement plans) | ||||
| Year-end processing & EMP501 reconciliation | ||||
| Bank file generation & salary components | ||||
| Single employee record across all processes | ||||
| South African payroll & support context | ||||
| Built-in leave management | ||||
| Employee self-service |
When HR, payroll, and attendance are connected, the admin reduction is obvious every single month.
Your employees already use WhatsApp every day. Now they can view payslips, apply for leave, update personal details, and query payroll — without ever logging into a portal. Built for South African workforces where WhatsApp is the default communication channel.
Employee
Hi, can I see my latest payslip?
Total Workforce
Here is your payslip for June 2026. Net pay: R 18,450.00. Tap to download PDF.
Employee
I need to apply for 2 days leave next week
Total Workforce
Leave request submitted for 24–25 July. Your manager has been notified for approval.
Why did John's net pay decrease this month?
John's net pay decreased by R 1,250 due to: (1) UIF contribution adjustment after salary increase, (2) Additional PAYE from retroactive overtime payment of R 3,800, and (3) Medical aid deduction updated to new tier.
What is the SDL rate for 2026?
The SDL rate is 1% of remuneration, payable by the employer. The monthly threshold is R 500,000 — below this, no SDL is payable.
The AI assistant is built into every workflow. From payslip queries to payroll configuration, anyone on your team gets instant answers in plain language — no more digging through reports or waiting for support tickets.
From BBBEE scorecard management to succession planning, Total Workforce gives you the tools that competitors charge extra for — or don't offer at all.
Real-time BBBEE scorecard tracking across management, skills development, enterprise development, and socio-economic development pillars.
Employment equity reporting, EEA2/EEA4 submissions, workforce demographics analysis, and equity plan management.
Track SDL contributions, manage grant allocations, and link training spend to mandatory and discretionary grant submissions.
Workplace Skills Plan and Annual Training Report management with direct links to skills development and BBBEE scorecard.
Talent calibration sessions, 9-box grid analysis, succession planning, and high-potential identification for key roles.
Gamification engine for workforce engagement, performance improvement plans (PIPs), and peer review workflows.
Manage training programmes, track certifications, and align skills development to your BBBEE scorecard. Social learning, course management, and SDL grant tracking — all within the same employee record.
Total Workforce integrates seamlessly with Total Attendance. Hours, overtime, lateness, and absences flow directly into payroll — no manual capture, no spreadsheet reconciliation, no month-end stress.
“We replaced separate HR, leave, and payroll tools with one connected workflow. The admin reduction is obvious every single month.”
“Attendance now feeds payroll without manual capture, which removed one of the biggest sources of month-end stress for our team.”
“The AI assistant is a game-changer. I can ask why a net pay figure changed and get an instant breakdown instead of running reports for twenty minutes.”
“Our field workers love WhatsApp self-service. They check payslips and apply for leave without ever touching a computer. BBBEE reporting is also built right in.”
Launch Total Workforce to reduce admin, improve payroll accuracy, empower employees with WhatsApp self-service, and give leadership better visibility across the full employee lifecycle.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow
Give HR, line managers, and finance one system for people records, leave, payroll, performance, and compliance.
Total Workforce helps growing businesses centralise employee data, streamline approvals, automate payroll, and stay ready for SARS, BCEA, BBBEE, equity, and audit pressure — with an AI assistant, WhatsApp self-service, and integrated talent management built in.
From onboarding to payroll, every step is connected. No duplicate data capture, no disconnected systems.
Digital employee files, contracts, and onboarding workflows. Qualification and document tracking from day one. WhatsApp-based onboarding for field teams.
Policy-driven leave balances with manager approvals, accrual tracking, and attendance integration. Employees apply via WhatsApp or self-service portal.
Attendance-linked pay rules. Hours, overtime, lateness, and absences flow from Total Attendance into payroll without duplicate capture.
Automated payroll runs with PAYE/UIF/SDL calculations, IRP5 and EMP201 support, 1-click payslip distribution, and bank file generation.
Performance reviews, goal tracking, BBBEE/equity reporting, SDL grant management, WSP/ATR submissions, and SARS-ready outputs — all from one system.
Built for businesses that want people operations, payroll, and compliance in one rollout — not stitched together from separate tools.
Ask questions in plain language: "Why did net pay change?" or "What is this employee's leave balance?" The AI assistant handles payroll queries, configuration questions, and policy lookups instantly.
Employees view payslips, apply for leave, and update personal details via WhatsApp — no portals, no passwords. POPIA-compliant and built for South African workforces.
Digital employee files, contracts, onboarding workflows, qualification tracking, org structure visibility, and exit/offboarding history.
Policy-driven leave balances, manager approvals, accrual tracking, attendance integration, and absence reporting with self-service.
Automated payroll runs with PAYE/UIF/SDL calculations, IRP5 and EMP201 support, overtime and commission handling, bank file generation, and year-end processing.
BBBEE dashboard, employment equity reporting, SDL grant tracking, WSP/ATR management, and skills development planning — all within the same employee record.
Performance review workflows, goal and KPI tracking, 9-box grid calibration, PIP management, succession planning, and gamification for workforce development.
Course management, social learning, certificate tracking, and SDL-aligned training programmes. Skills development planning linked to BBBEE scorecard.
IRP5 generation, EMP201 monthly returns, EMP501 reconciliations, automated PAYE/UIF/SDL calculations, and statutory deductions management. SARS eFiling ready.
Employees access payslips, leave balances, requests, personal details, and company documents through self-service workflows — web or WhatsApp.
Hours, overtime, lateness, and absences flow from Total Attendance into payroll without duplicate capture. Cost centre allocation and salary component management.
Disciplinary records, audit trails, and compliance documentation managed within the same employee record for complete visibility.
Built for businesses that want people operations, payroll, and compliance in one rollout.
| Feature | TotalAccess TotalAccess | SimplePay | Sage Payroll | PaySpace |
|---|---|---|---|---|
| AI payroll assistant (plain-language queries) | ||||
| WhatsApp self-service (payslips, leave, no portal) | ||||
| Attendance-linked payroll (built-in) | ||||
| BBBEE dashboard & employment equity reporting | ||||
| SDL grant tracking & WSP/ATR management | ||||
| Performance reviews, 9-box grid & succession planning | ||||
| Training, social learning & certificate tracking | ||||
| Gamification for workforce development | ||||
| Disciplinary records & audit trails | ||||
| PIP (performance improvement plans) | ||||
| Year-end processing & EMP501 reconciliation | ||||
| Bank file generation & salary components | ||||
| Single employee record across all processes | ||||
| South African payroll & support context | ||||
| Built-in leave management | ||||
| Employee self-service |
When HR, payroll, and attendance are connected, the admin reduction is obvious every single month.
Your employees already use WhatsApp every day. Now they can view payslips, apply for leave, update personal details, and query payroll — without ever logging into a portal. Built for South African workforces where WhatsApp is the default communication channel.
Employee
Hi, can I see my latest payslip?
Total Workforce
Here is your payslip for June 2026. Net pay: R 18,450.00. Tap to download PDF.
Employee
I need to apply for 2 days leave next week
Total Workforce
Leave request submitted for 24–25 July. Your manager has been notified for approval.
Why did John's net pay decrease this month?
John's net pay decreased by R 1,250 due to: (1) UIF contribution adjustment after salary increase, (2) Additional PAYE from retroactive overtime payment of R 3,800, and (3) Medical aid deduction updated to new tier.
What is the SDL rate for 2026?
The SDL rate is 1% of remuneration, payable by the employer. The monthly threshold is R 500,000 — below this, no SDL is payable.
The AI assistant is built into every workflow. From payslip queries to payroll configuration, anyone on your team gets instant answers in plain language — no more digging through reports or waiting for support tickets.
From BBBEE scorecard management to succession planning, Total Workforce gives you the tools that competitors charge extra for — or don't offer at all.
Real-time BBBEE scorecard tracking across management, skills development, enterprise development, and socio-economic development pillars.
Employment equity reporting, EEA2/EEA4 submissions, workforce demographics analysis, and equity plan management.
Track SDL contributions, manage grant allocations, and link training spend to mandatory and discretionary grant submissions.
Workplace Skills Plan and Annual Training Report management with direct links to skills development and BBBEE scorecard.
Talent calibration sessions, 9-box grid analysis, succession planning, and high-potential identification for key roles.
Gamification engine for workforce engagement, performance improvement plans (PIPs), and peer review workflows.
Manage training programmes, track certifications, and align skills development to your BBBEE scorecard. Social learning, course management, and SDL grant tracking — all within the same employee record.
Total Workforce integrates seamlessly with Total Attendance. Hours, overtime, lateness, and absences flow directly into payroll — no manual capture, no spreadsheet reconciliation, no month-end stress.
“We replaced separate HR, leave, and payroll tools with one connected workflow. The admin reduction is obvious every single month.”
“Attendance now feeds payroll without manual capture, which removed one of the biggest sources of month-end stress for our team.”
“The AI assistant is a game-changer. I can ask why a net pay figure changed and get an instant breakdown instead of running reports for twenty minutes.”
“Our field workers love WhatsApp self-service. They check payslips and apply for leave without ever touching a computer. BBBEE reporting is also built right in.”
Launch Total Workforce to reduce admin, improve payroll accuracy, empower employees with WhatsApp self-service, and give leadership better visibility across the full employee lifecycle.
Every module shares data seamlessly. Pick another product to see how it fits.
Accounting, VAT & Reporting
HR, Payroll & People Ops
Time, Clocking & Labour Cost
Jobs, Field Service & Projects
AI Finance, Docs & Workflow